Everything you need to know about one of the most important labor documents in Spain! In this post you will discover what exactly is the labor life report (“informe de vida laboral”), when will you need it, the different available ways to download it; and the most important thing: how to read and interpret all the elements that appear in it.
What is the "vida laboral" or working history report in Spain?
The employment history report is a document issued by Social Security which contains a summary of all the companies for which you have worked in Spain, your duration in each of them, the type or modality of contract that you had, and/or if you have been registered as a self-employed individual.
In short, a summary of all the labor relations you have had legally in Spain to date.
This is a very important document and it is usually key in different situations, for example:
- To successfully carry out certain immigration procedures that require this document, such as the family member of an EU citizen visa, or the family reunification process.
- To receive aid or benefits, such as retirement pensions or unemployment benefits.
- To start working in a new company (although not usual, it is possible that this document could be requested)
- To obtain a scholarship
- To start living in a rented apartment or get a mortgage
Please note that, in order to request this report, you just need to be registered with Social Security. That is, as long as you have an affiliation number (necessary to download the document, as we will now see), you will be able to carry out the procedure easily.
Would you like to know how? Let’s take a look.
How to obtain your working life report for free
Nowadays there are several ways of requesting the employment history, all of them completely free of charge.
The most frequent and recommended ones are done online through the Social Security website, although you could also do it by calling 901502050.
Below we detail all the steps required to download this report online, a process that can be completed in just minutes.
The first thing you will have to do is enter the Social Security website, which you can do here.
Once inside, you must access the “Sede Electrónica” section, on the right sidebar:
Then, select the “Ciudadanos” tab on the top bar, and scroll to “Informes y Certificados”:
If you scroll down, you will find a tab called “informe de tu vida laboral”, and when you click on it, a menu will be displayed with the different options you have to request it.
You can do it through an electronic ID, with a digital certificate, or with cl@ve. But the easiest and most common path is, without a doubt, via text message/sms.
Once you choose your preferred option and enter your username, you will access another tab where you will be asked for your social security number, ID, date of birth, and phone phone number (which you need to complete the process).
Simply fill in the fields with the proper information.
Then you will automatically receive a text message to your mobile phone with a code that you must enter on the screen.
You will then be able to enter through a link to the work-life report, which you can download and save on your computer, this being the official document.
And that’s it!
What is the meaning of each of its sections?
As we have already mentioned, the vida laboral is a document that contains all the data that Social Security has about you, and we can extract a lot of information from it.
What are the elements that make up this work-life report and what does each one mean?
- Total days we have been registered with Social Security to date. Generally, the number that appears will coincide with reality; although it is possible that there may be discrepancies if part of these days were registered when the online systems did not yet exist. If this is the case, you should file a data claim, providing the information that proves reality. Also, bear in mind that 1 day is paid for every 2 days worked, and there will be limitations in the case of having several jobs at the same time.
In the section of situations we find:
- Regime or “régimen”: It will be “general” if you have worked for a company, or “autónomo” if you have worked as a self-employed individual.
- Company or situation assimilated to registration: concept for which you have paid Social Security contributions; for example, the contribution code of the company that hired you, or the code of the province in which you registered as self-employed.
- This last section may also include situations assimilated to registration, such as unemployment benefits, paid and unused vacations, or special agreements.
- Date of registration: the date on which you began to contribute after being registered with Social Security.
- Effective date: may be the same as the date of registration, or later.
- Leave date: date (which does not correspond to sick leaves) that determines when you stop contributing to a particular situation. If there is leave (you are still workig for that company), a horizontal bar will appear.
- TC: Type of employment contract. 100 refers to a full-time permanent contract, and 200 to a part-time contract, for example.
- CTP: part-time coefficient on a working day (if you have worked 8 hours a day, this coefficient will be 100%).
- G.C: professional categories associated with the job.
And this has been the most relevant information about the labor history report, an important document but very simple to understand and request. However, if you have any doubt, our lawyers are at your disposal: